DATA RETENTION SCHEDULE

We, -as RGS-, keep your personal data in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed. Please be aware of the fact that the retention periods indicated below are minimum retention periods.

File Type

Retention period

Motivation

Personnel files for contractual

staff

5 years after leaving

Accountability

Personnel files for statutory staff

50 years after leaving

Accountability

Social documents

5 years

Article 25 of the Royal Decree from 8/8/1980

Accounting documents

-originals

-documents that do not constitute evidence against third parties

-  10 years

-  5 years

Article 26 of the Flemish Government Accounts Decree

VAT documents

7 years

Tax code for added value

Sureties

(original kept by the company, copy kept by department)

30 years

Article 2262b of the civil code

Personal litigation

10 yeas

Article 3363b of the civil code

Claim files

10 years

Public accounting law

Commitment files

10 years

Government procurement law

Minutes from the Board of Appeal

5 years

Article II 15 of the Flemish staff regulations

Files concerning recruitment or promotion exams

10 years

Article 2262b of the civil code

Files concerning selection or competence tests, promotion or appointment procedures

10 years

Article 2262b of the civil code

Construction files

10 years

Architect liability law

Subsidy files

10 years

Article 100 of the public accounting lax

Tax files

- property tax

- unoccupied building tax

-  5/10 years

-  5/10 years

-  Article from the Royal Decree implementing ITC 92

-  Article 28, from the decree of 19th April 1995 concerning measures against and prevention of unoccupied and neglected business properties

Central dispute files

5/30 years

Article 105 of the public accounting law

Tenancy files

10 years

Article 100 of the public accounting law

Government procurement

10 years

Articles 1792, 2206b and 2270 of the civil code Article 18 of the General Tendering Regulations

Legal procedure files

10 years

Article 2262b of the civil code

Files concerning claims to do with negligence or carelessness or nuisance caused by neighbours

5/20 years

Articles 1382 and 544 of the civil code

Files concerning the acquisition or disposal of real estate

30 years

Article 2262 of the civil code

Files concerning the taxation of real estate

3 years

Accountability

Budget proposals

5 years

Flemish Government Accounts Decree

Surety files

10 years

Accountability

Ordinances and accounts of accountants and

related supporting documents

6 years

Royal Decree of 25/11/1954

Accounts and supporting

documents of accountants involved in disputes and the

10 years

Royal Decree of 25/11/1954

Accounts managed by accounting officers

30 years

Royal Decree of 25/11/1954

Website IP Logs

2 years

Data Retention Directive 2002/58/EC

VGS Program Logs

10 Years

Public Accounting Law

Turkish Law of Obligations (Law Number 6098)